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⚡ Automation 🤖 Make · Zapier · AI

Workflow automation,
-70% routine, x3 more scale

Автоматизація процесів — це побудова сценаріїв між платформами через Make, Zapier або прямі API-інтеграції, які замінюють ручну роботу між CRM, рекламними кабінетами, аналітикою і email. Ad Astra Marketing реалізувала 100+ сценаріїв автоматизації для e-commerce, агентств і SaaS, включно з AI-сценаріями на базі GPT-4 і Claude. Середній результат: -60% ручних операцій, швидкість обробки x3.

-60%
manual tasks
×3
speed
0
errors
✓ Make / Zapier ✓ API integrations ✓ AI workflows
Message me on Telegram Describe your project →
⚡ -70% routine work
🔄 24/7 autopilot
✓ Leads in CRM
🤖 AI workflows
Make · Workflow · Active
RUN
Workflow: Leads → CRM → Telegram
📋
Google Form / Lead
trigger · new response
✓
🗂️
HubSpot CRM
create contact · assign
✓
📱
Telegram Bot
notify manager · instant
✓
📊
Google Sheets Log
append row · timestamp
✓
⏱ 0.4s / run ✓ 847 runs today
85%
Efficiency
-60%
manual tasks
×3
speed
0
errors
−70%
routine tasks
×3
process speed
100+
workflows delivered
24/7
runs 7 days a week
Problem

Why manual processes eat margin

📋

Daily copy-paste between systems

A manager manually moves data from CRM into a spreadsheet, and from the spreadsheet into the ad account. 2-3 hours a day go into moving numbers instead of growing revenue.

Result: the team is busy, not productive
🐛

Human errors in reporting

One wrong row and ROAS suddenly looks 40% higher. Decisions get made on the back of an Excel mistake nobody noticed.

Result: wrong decisions made on bad data
👻

Leads get lost between stages

A customer submitted a lead, but no follow-up was sent. Three days later they bought from a competitor because that team replied automatically in 2 minutes.

Result: paid traffic ends up enriching competitors

A manager manually moves data from CRM into a spreadsheet, and from the spreadsheet into the ad account. 2-3 hours a day go into moving numbers instead of growing revenue.

→ the team is busy, not productive
Who this is for

Who automation is for

⚙️

Operations teams

If the team is buried in manual work between systems, automation frees that time for strategic work.

🛒

E-commerce

Order handling, CRM sync, and inventory updates can all run automatically from checkout to delivery and repeat purchase.

🏢

Agencies and SaaS

Auto-reports, client notifications, and onboarding flows run without weekly manual work and without stress.

If the team is buried in manual work between systems, automation frees that time for strategic work.

Order handling, CRM sync, and inventory updates can all run automatically from checkout to delivery and repeat purchase.

Auto-reports, client notifications, and onboarding flows run without weekly manual work and without stress.

Workstreams

What I automate

From lead routing to full AI workflows, mapped to real business processes

Cross-platform integrations

I connect any services into one automated flow so data moves without copy-paste, without human error, and without manual intervention.

✓Make (Integromat) for complex multi-step scenarios
✓Zapier for simple and reliable triggers
✓REST API / Webhooks for any platform
✓Error handling and automatic alerts
✓Documentation and SOPs for the team
Popular stacks
📋 Google Forms → HubSpot CRM → 📱 Telegram
🛒 Shopify → Google Sheets → 📧 Email
📊 Ads API → Looker Studio → 📈 Report
🔔 Webhook → Notion → ✅ Task
Workstreams

What I automate

From lead routing to full AI workflows, mapped to real business processes

🔄 Integrations 4 tools ▼
I connect any services into one automated flow, so data moves on its own and without errors.
MakeZapiern8nAPI
📋 Forms → HubSpot → TG
🛒 Shopify → Sheets → Email
📊 Ads → Looker → Report
Process

From audit to automation in 2 weeks

1
Process audit
Analysis of current manual processes and the best automation opportunities.
📅 1-2 days
2
Workflow design
Design of automated flows and trigger logic.
📅 2-3 days
3
Setup
Workflow implementation in the chosen tools.
📅 3-5 days
4
Launch + support
Testing, go-live, and ongoing result monitoring.
📅 ongoing
Tools

Tool stack

No-code platforms
Make (Integromat)
Complex multi-step scenarios
Zapier
Simple and reliable triggers
CRM and data
HubSpot / Pipedrive
CRM integrations
Google Sheets
Reporting and scenario logs
Notion
Documentation and SOPs
AI and integrations
OpenAI / Claude
AI modules in Make
Telegram Bot API
Notifications and chatbots
Webhooks / REST API
Any platform

Tool stack

Only reliable tools with enterprise-grade support

No-code platforms
  • Make (Integromat) Scenarios
  • Zapier Triggers
CRM and data
  • HubSpot / Pipedrive CRM
  • Google Sheets Reports
  • Notion SOP
AI and integrations
  • OpenAI / Claude AI
  • Telegram Bot API Bots
  • Webhooks / REST API API
Case Study email quest · reactivation

What was done

RFM cohort analysis of the database. A 7-email gamified quest sequence. Segment-based personalization. Progressive rollout with A/B tests. 28% reactivation of inactive users.

+$34K
MRR growth
48%
open rate
28%
reactivation
7
emails in the sequence
Process
RFM cohort analysis
7-email gamified quest series
Progressive rollout + A/B
Full case study →
Real case study
Q
SaaS recruiting platform
email quest · reactivation
ANALYSIS
RFM cohort analysis
DESIGN
7-email gamified quest series
RESULT
Progressive rollout + A/B
+$34K
MRR growth
48%
open rate
28%
reactivation
7
emails in the sequence
👆 tap for case details
What was done
RFM cohort analysis of the database. A 7-email gamified quest sequence. Segment-based personalization. Progressive rollout with A/B tests. 28% reactivation of inactive users.
Full case study →
👆 tap to go back
Packages

Choose the engagement format

From one workflow to a full automation function

Single workflow
from $290
one-time payment
  • 1 automated workflow
  • Setup + testing
  • Error handling and alerts
  • Documentation and handoff
  • 2 weeks of post-launch support
Book →
MOST POPULAR
Comprehensive automation
from $890
one-time payment
  • Process audit + automation map
  • 3-6 configured workflows
  • AI modules (GPT/Claude) if needed
  • Documentation + team training
  • 1 month of post-launch support
  • Priority response within 24h
Start →
Ongoing support
from $390/mo
paid at the start of each month
  • Up to 3 new workflows per month
  • Monitoring and bug fixing
  • Optimization of existing workflows
  • Monthly workflow report
  • Slack / Telegram support
Discuss →
MOST POPULAR
Comprehensive automation
from $890
one-time payment
  • Process audit + automation map
  • 3-6 configured workflows
  • AI modules (GPT/Claude) if needed
  • Documentation + team training
  • 1 month of post-launch support
  • Priority response within 24h
Start →

Single workflows and full automation builds are billed one-time. Ongoing support is billed at the start of the month.

Related services

Works better together

🤖
Chatbots
AI bot for lead capture, support, and sales
→
🔗
Integrations
CRM, API, and automated data exchange
→
✉️
Email & CRM
Email automation and retention
→
Anastasia Kyslenko — Ad Astra Marketing

Who works on your project

I am Anastasiia Kislenko. Not an agency, not a team of interns. You work directly with me, from strategy to reporting. No middle managers and no handoff of key work to juniors.

6+ years of experience 120+ clients 5 markets (UA, DE, PL, UK, US)
Anastasia Kyslenko — Ad Astra Marketing
Anastasia Kyslenko
● online now

Hi! I am not an agency or a team of interns. You work directly with me, from strategy to reporting. No middle managers and no handoff of key work to juniors.

now
6+
years
120+
clients
5
markets
Message me on Telegram
Testimonials

What clients say

★★★★★

After launching the Google Ads campaigns, the number of leads tripled in the first month. Anastasiia set up the audiences and keywords precisely, so the budget works efficiently without waste.

I
Ihor Savchenko
Director, logistics company
★★★★★

We ordered a redesign of our corporate website, and the result exceeded expectations. Modern, fast, and easy to use on mobile. Clients themselves keep noting that working with us now feels much more professional.

O
Oksana Lytvyn
Marketing Manager, IT company
★★★★★

I am very grateful for the communication. Always reachable, always explaining every step. In 3 months we moved the site into Google’s top 5 for our key queries. I recommend her to anyone who wants results.

M
Maryna Kovalenko
Beauty studio owner, Lviv
★★★★★

"After launching the Google Ads campaigns, the number of leads tripled in the first month. Anastasiia set up the audiences and keywords precisely, so the budget works efficiently without waste."

I
Ihor Savchenko
Director, logistics company
★★★★★

"We ordered a redesign of our corporate website, and the result exceeded expectations. Modern, fast, and easy to use on mobile. Clients themselves keep noting that working with us now feels much more professional."

O
Oksana Lytvyn
Marketing Manager, IT company
★★★★★

"I am very grateful for the communication. Always reachable, always explaining every step. In 3 months we moved the site into Google’s top 5 for our key queries. I recommend her to anyone who wants results."

M
Maryna Kovalenko
Beauty studio owner, Lviv
FAQ

FAQ

Why choose Make over Zapier?

Make is more flexible and usually cheaper for complex multi-step scenarios with conditions, loops, and data transformations. Zapier is simpler and faster for basic triggers. I choose the tool around the task, and sometimes use both in one project.

Do I need technical knowledge on my side?

No. You explain what needs to happen, I build it, and I hand it over with documentation and team training. After delivery, you or the team can make small edits yourselves.

What if a workflow breaks?

I set up error handling and automatic alerts so you get notified before the failure becomes a business problem. Ongoing support is available after launch, and larger packages already include a month of support.

How long does a project take?

A single workflow takes 1-3 days. A broader automation build with 3-6 workflows takes 1-2 weeks. Final timing depends on complexity and the number of platforms involved.

Can I connect any CRM or service?

Make and Zapier support thousands of services. If there is no native module, we connect through REST API or webhooks. So far there has not been a service we could not integrate.

How do you add AI into automation?

Make supports OpenAI natively and can call any AI API over HTTP. GPT-4, Claude, or another model can be added into the flow. The AI reads the input, makes a decision, and passes the result to the next step.

Get started

Let us automate the routine and
free up time for the work that matters

Send me your processes and I will map the automation opportunities for free, showing where the biggest leverage is. Reply within 24 hours.

Message me on Telegram
  • Free automation map
  • AI workflows with GPT-4 / Claude in Make
  • Reply within 24 hours
I will reply within 24 hours